The Duties Of A Secretary


When we enter a law office the first individual we meet is the legal
secretary. She is the one withe responsibility for the correspondence, records,
and other affairs of a.law office. The word “secretary” reflects its Latin root
secretum (secret), which originally referred to a person who acted as a
confidant, and handled matters of a private nature for his principal. The
executive position or executive secretary is one of major responsibility in
business or government.
First responsibility of a legal secretary each day is open, read, and
note all mail received that day. It is Important in a law office. The mail
often includes legal documents crucial to a certain case that day. She ...

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while the typing is completed by
another. Usually larger offices hire clerk typist. It is important that
secretaries are capable of reading each others shorthand notes.
Every legal secretary works with computers, duplicators, stencil
machines, but the dictaphone is usually the most frequently utilized.
Information must be transcribed quickly, and accurately in attractive form.
Filing systems are important to any secretary. The files at any office
must be maintained in perfect order, so that any file may be located promptly by
any person authorized to use the files. General secretaries often work inside
an organization where company records are maintained by special file clerks
inside a central filing room, but the secretary may still remain responsible for
all the filing.
A secretary must learn the rules of four basic filing systems. The
alphabetic, subject, geographic, and numeric systems. Also the vertical files,
card files, and open shelf files. Files for audimated data ...

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PAPER DETAILS
Added: 5/12/2006 05:01:48 AM
Category: Economics
Type: Premium Paper
Words: 609
Pages: 3

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